...finally done. (sighs with relief)

Time to get some rest.

Next time I'm going to start earlier so I don't have to go through this again.

(goes to sleep for the next 2 days)

This was me before every major deadline.

Although I haven't missed a deadline yet (knock on wood), I recognize that waiting until the last-minute is not the optimum strategy to do my best work.

Despite this awareness, I struggle with procrastination.

Maybe I feel that I do my best work under pressure or I'm just inclined to put things off but to be more effective, I need a real solution. The great thing is that to solve this problem, the WHYs don't matter too much because we can speculate all day about why and get nowhere. It is the HOWs for dealing with and getting over procrastination that is way more valuable.

Since then, I've found and adopted some practical strategies that really work and I am reaping the benefits of getting things done early. Here are some of those benefits:

Less stress and overwhelm to try to finish right before the deadline

Accomplishing more and opening up more opportunities

Having guilt free fun - no more thinking about the project I should be working on

 More sleep (still not enough but I'm working on it).

I wonder if you are reading this article to procrastinate from what you really have to do.

If you are, I'm going to make it worth your while.

So how do you stop procrastinating?

1. Break Down Goals

The method: This is really Part 1 of a powerful two step process. In this step, you break down your goal into the smallest possible unit - the daily task. This way you ensure that EVERY DAY you are doing something towards achieving your goal.

Example: If the goal is to write a book, the first step would be to break down the writing of a book into its components: research, outline, write and edit. Then take the first part, research, and break that down into smaller units: identify and read key books then organize information for outline. This continues until a clear daily task like researching online for the top 10 books for self-improvement or reading 30 pages of Do More Great Work is defined.

Why this works: Even though the WHYs are not important for implementing these tips, I thought it would be interesting to provide some analysis. I couldn't believe how effective this method was. I don't always procrastinate but I do tend to procrastinate when I feel the project is overwhelming or when I don't clearly know what I should do. I delayed starting because I always felt that I wouldn't have enough time. Breaking the goal down into daily tasks makes the goal more manageable and knowing exactly what to do allows me to take immediate action.

2. Set Deadlines that Form a Timeline

The method: The second part of the two-step process is to set a deadline. Once your goal is broken down into specific daily tasks, set a deadline everyday to finish your daily task. With well-defined daily deadlines, you will also end up with a comprehensive timeline for completion of major components of your goal. Just do your daily task and before you know it, you'll have accomplished what you set out to do.

Example: Everyday I will read 30 pages a day of the book I am researching. At this pace, I will be finished with this book in 10 days.

Why this works: I've found that the longer my deadline, the longer it takes me to finish something. I am extremely productive right before a deadline and this method's effectiveness lies in replicating that urgency through tight daily deadline. So far I haven't experienced any laziness to the self-imposed nature of the deadline.

3. Carve Out a Specific Time of the Day

The method: With your daily tasks, set aside a specific time of the day where you will work on completing your assigned daily task. This should ideally be the same time every day and this "appointment" with yourself should only be violated for emergency circumstances only.

Example: Everyday I will read 30 pages of the book I am researching from 7:00am-8:30am.

Why this works: When you set an inviolable time to do something and you do it during that time for an extended period, you build a habit. Habits are automatic which means no more internal negotiation where you waste energy debating with yourself about doing it.  Your energy can be directed into actually getting the task done.

4. Use the (Modified) Pomodoro

The method: Once you've carved out a specific time of the day, it's time to Pomodoro. The idea is to set a timer and work on only the assigned task during that time. Any to do's that pop into your head gets written down on a notepad for review after the timer goes off. I have found this to be highly effective for focus. I set 45 minute intervals (the official Pomodoro website recommends 25 minutes) then I take breaks. Reward yourself after each extended time period.

Example: When you are reading your book at 7am, set a timer for 30 minutes and do nothing but read until the timer goes off. Any stray thoughts are written down and reviewed after the time is up.

Why this works: This technique works because it forces you to focus on only one task (much like using meditation to tame your mind). You write down any stray ideas so your mind doesn't have to remember it which keeps its working memory free to help you focus. If you ever want to see how productive you are without focus, just record yourself or observe someone else through a typical day. You'll be surprised how many times and how easy it is to get distracted all day.

5. Make it Hard to Procrastinate

The method: Remove all distractions. If you don't need it to achieve your goal, then turn it off. If you find that you have a hard time finding things, it is time to set up an organizational system for putting everything you need in a specific place.

Example: When you are reading your book, turn off your phone, tv, radio, internet, etc.

Why this works: In college, I've found that I tend clean up my desk and computer files right before a big exam. If there is something else that is easier to do than your daily task, you're going to end up doing what's easy and rationalize it. When you remove these distractions, you've made it harder to procrastinate.

6. Clarify WHY YOU're Doing It

The method: Ask yourself one question in two ways.

WHY are you doing it?

Efficient does not equal effective. Is what you are setting daily tasks to do worth doing? If you don't know, then procrastinating is a very good option. Make sure you understand the importance of what you are trying to do and know clearly the outcome that you want. Remember that what is important is decided by you and no one else.

Why are YOU doing it?

If you've decided that it is worthwhile to pursue goal, the next question you need to ask yourself is if you are really the best person to do this job? Are you skilled enough to do it? What is your desired outcome (question 1) and does it matter if you need to be the one doing all the work to achieve it? A good rule is to focus on doing what you're good at and delegating the rest. Always keep in mind what your outcome is.

Example: WHY are you writing this book? It's a lifelong dream and it helps me build credibility for my business. Why are YOU writing this book? I enjoy writing and I want the book to be written in my style of writing.

Why this works: It is easy to wait when you're not sure why you're doing something. No one likes to waste time so it is important to often remind ourselves why we are doing what we are doing. Doing tasks without a purpose really drains your energy.

Another reason we procrastinate is because we dread the task ahead of us. If that is the case and you know WHY you're doing it, can you outsource it to someone who can do it better than you which allows you to focus on the skills you do enjoy using.

7. Just Start Now

The method: Forget whatever reason is holding you back and just start.

I know I know...

If you could do that, you wouldn't be reading this article.

Well, this is specifically for people waiting for the perfect moment before they act. Runners who need running shoes to come in before they start training for the marathon. Coaches who need their websites up and running before they start talking about their practice. Writers who need their new Macbook to come in before they begin writing.

I've been guilty of all three.

Example: Instead of getting ready and reading 10 books on how to write a book, you sit down in a chair and start writing.

Why this works: The best medicine for stress and overwhelm is to get up and do something to decrease the ever-growing pile of to-do's ahead of you. If you have a seemingly insurmountable pile of things to do, I recommend grouping together tasks on your to-do list and creating overarching outcomes. I learned this from a Tony Robbin's video and I find it is an excellent way to drastically cut down the "real" things you are trying to accomplish making it easier to choose the most impactful tasks and being comfortable not doing the less impactful.

8. Get Accountability

The method: Find someone you trust to keep you accountable and check in with them regularly. This can be a friend, family member, colleague, coach, stranger and even an online community.

Example: You send your accountability buddy an email everyday letting that person know that you've finished your daily task for the day.

Why this works: It's easy to make bargains with ourselves and rationalize why we didn't complete our daily tasks. When you have someone keeping you accountable, you feel compelled to not let that person down. This is the main reason learners who have a professional teacher or guide will usually learn faster than people who learn on their own. If you don't have

Whatever you're procrastinating to do, apply these practical methods and test for yourself their effectiveness. Don't wait till tomorrow, try these methods now.

"Nothing is more fatiguing as the eternal hanging on of an uncompleted task."

William James

The post The 8 Most Practical Ways to Stop Procrastinating appeared first on Embrace Possibility.

Now that you have your specific goal that is relevant to your passion, stated in the positive with a definite deadline and written in a place where it is visible every day, it's time to develop a plan of action.

Here are the steps for creating an effective plan to achieve your goals:

Step 1 - Mind the Gap

Pardon the pun but the first step for turning your dreams into reality is to understand your current situation and the gap between where you are and where you want to be. During this step you want to explore and brainstorm all the different possible paths that go from where you are now to your destination.

Example: If my goal is to be healthy by losing 20 lbs in 3 months, there are many ways I can go about it. I can choose any one of the countless weight-loss methods out there (Weight Watchers, Slim-Fast, etc.), hire a personal trainer and nutritionist or decide to create a custom regimen based on my research from the internet.

Step 2 - Choose the Best Path (for You)

In most cases, it is not possible nor is it efficient to try all the different ways to achieve your goal so you need to choose one method. Your choice will depend on your resources (time, money, environment, etc.) and the nature of your goal. My general advice is to choose the path that will give you the best "bang for the buck" (most benefit with the least effort).

Example: If money is an issue, hiring a personal trainer will be out of the questions and I will most likely create a custom diet and exercise program based on my research done on the internet and through books borrowed from the library.

Step 3 - Create Daily Milestones

Now that a path has been decided, it is necessary to break down your goal into smaller chunks. What will you do on a monthly, weekly and daily basis to achieve your goal? The key is to clearly define what you will do every day to get closer to your goal.

Another benefit to breaking down our goal into smaller pieces is that we can test the feasibility of our deadline. If after breaking down our goal into daily tasks, we find that it is too difficult to consistently do on a daily basis, it may be better to extend the deadline date. If the timeline is feasible, then we know by doing the defined daily action, we will achieve our goal. Of course, unexpected things will happen so it is important to factor in some "extra" time just in case.

One thing to keep in mind when breaking down your large goal into smaller ones is that the proper goal setting rules apply for both the large goal and the smaller goals.

Example: If I decide that I will create a custom diet and exercise routine for myself to lose 20 lbs in 3 months, I will break down those 3 months first into weekly tasks. Week 1 may be to research and create an exercise and nutrition plan. Week 2 may be to start plan and track results every 3 days. Then I will further break down my weekly tasks into daily tasks. I may plan that on Day 1 of Week 1, I will research effective exercise routines that I can do at home. Day 2 of Week 1 may be to learn more about diet and weight loss from the internet. I will continue to break down all the bigger weekly tasks into smaller daily ones which include the days I will rest.

Step 4 - Review and Finalize Plan

Once you've broken down your goal into daily milestones, review your plan to make sure you can sustain it by considering possible obstacles. Once you've factored in ways to handle unexpected difficulties, you are ready to finalize the plan. The plan does not have to be perfect at this time and it will most likely change as you execute the plan. The important thing is to remember to be flexible, one of the 30 Qualities that Make Ordinary People Extraordinary.

Example: I've finished breaking down my goal to lose 20 lbs into my daily tasks for the next three months and I review the plan to make sure that each daily task is achievable and that the plan is flexible enough to handle unexpected distractions such as working late (no time to exercise) or going to group celebrations (high risk of overeating).

Most people begin to execute their plan after finishing Step 4 and there is nothing wrong with that but there is one thing you can do that can dramatically increase your chances for success. If you want to make sure you achieve your goal, I highly recommend that you include step 5.

Step 5 - Design an Accountability System

When you have a well-formed goal and a thorough plan, all you need to do is follow through. Unfortunately, following through is one of the toughest parts of achieving your goal. Think of all the obese people in America who want to lose weight, have all the knowledge and resources to do so but yet still remain obese.

Most people find ways to keep themselves accountable only after they've failed to execute their plan. Why wait until you are in trouble? Why not build accountability into your plan?

So how do you do that?

Here are three ways to build accountability:

1. Write down your daily tasks on a calendar and review the calendar daily to make sure you have finished your task.
2. Find an accountability partner or support group that you can announce your goal to and ask for their help to keep you accountable on a daily basis.
3. Put your money where your mouth is and create a Commitment Contract on StickK where you place a monetary wager on your own success. If you lose, the money goes to charity. You can even set it to go to a charity that you dislike to further motivate you.

So if you all read the first article in this series, you should all have your own properly set goal. Let's apply what you learned in this article to that goal.

1. Assess your current situation and explore the different ways you can achieve your specific goal.

2. Choose the method that best fits your resources and situation.

3. Break down your goal into daily tasks. Start with what you want to achieve each month leading up to your desired goal. Then break up those monthly milestones into weekly goals which you will then breakdown into daily tasks.

4. Review and make sure you have taken into account things that may go wrong when you execute your plan and to factor in a contingency plan for those situations. When everything meets your satisfaction, finalize the plan knowing that it will probably change in the future.

5. Make yourself accountable by creating a daily goal tracker for yourself and by enlisting the help of an individual or group that you will have frequent contact with to keep you accountable for your plan. If you want to take it one step further, create a commitment contract on stickk.com.

Let me know what you think about this series so far. I'm interested to hear about your plans and any other tips you have for creating an effective plan to reach your goals.

In the next and last article of this series, we will discuss strategies for successful and focused execution and what happens once you achieve your goal. If you follow all the steps in this series, achieving your dreams will not only be possible but inevitable.

The post Creating an Effective Plan – How to Turn Dreams Into Reality – Part 2 appeared first on Embrace Possibility.